We have a tiny staff, and historically have enjoyed low turnover, so that full-time employment opportunities are rare. However, we are searching for our next Administrative Associate!

    Position Type: Administrative

    Location: Trenton, NJ

    Duration: Full-Time (may include evenings and weekends)

    Salary Range: $25,000 – $30,000 (Healthcare and Dental provided)

    Start Date: Immediately

    Primary Purpose: To provide administrative support to Passage’s managing director and artistic director.

    Nature of Work: Reporting to the Managing Director and Artistic Director, this position exercises a high level of professionalism and organization while completing administrative tasks; support collaborations and problem solving; assist with relationships with donors, patrons, community stakeholders, Board members, volunteers, consultants, and production artists. This is a high volume position and requires the ability to work under pressure in a fast paced work environment, maintaining balance while meeting deadline is a must. We are a team of hard working and respectful individuals that enjoy collaboration, the ideal candidate must possess these qualities.

    Responsibilities: As the Administrative Associate, the incumbent will be responsible for the following:

    • Coordinate general office, procedures, filing systems, and supplies;
    • Coordinate and manage phone and in-person communication with patrons including subscribers, donors, volunteers and Board members;
    • Assist with Board meetings and document preparation;
    • Properly manage ticket and donor database records;
    • Manage employee files, document tracking and scheduling;
    • Coordinate strategic activities for interns and volunteers;
    • Coordinate accounts receivable/payable, bank deposits and purchase orders;
    • Assist with grant preparation and submission;
    • Coordinate and manage digital and print correspondence and campaigns;
    • Coordinate and manage press relations, website and social media;
    • Maintain organization and cleanliness of the Administrative office, box office and the front of house at the Mill Hill Playhouse.

    Skills: The ideal candidate for this position must be or have:

    • Detail oriented, organized, neat and multitasker;
    • Communicate effectively organizational policies and procedures
    • Must have experience with database management. (Experience with Patron Manager/Sales Force’s ticketing and donor system a plus);
    • Minimal desktop publishing or design skills a plus;
    • Experience with scheduling;
    • Excellent verbal and written communication skills;
    • Experience with WordPress and web maintenance;
    • Skilled in using Microsoft Office (Word, Excel, and Publisher); and
    • A car with a valid driver’s license.

    Education: A Bachelors degree, or equivalent; expertise in arts administration a plus.

    Experience: Must have prior work experience or training in arts administration.

    Submit cover letter, resume and references to Damion Parran at info@passagetheatre.org.

    Captivating, Cultivating, Celebrating Live Theater